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Event Planning
& Coordination
From budgets and venues to schedules, suppliers and guest experience, we bring every part of your event together.
EVENTS Enquire
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The Vivid story
About Vivid Events
Vivid began with a belief that an event can feel both deeply personal and beautifully effortless.
Founded as a creative event planning studio, we bring together concept, logistics and a discerning eye for detail. Every celebration starts with the people behind it, then becomes a clear, considered experience from the first idea to the final farewell.
Discover our approachAn independent studio for celebrations with a point of view.
A point of view
Beautifully made.
Thoughtfully run.
A calm, clear process for events with feeling.
What we do
Every detail,
in its right place.
Event Planning
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Décor & Event
Concepts
We create a visual direction that feels cohesive, personal and considered, then bring it to life down to the smallest detail.
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Florals
Thoughtful floral design created around your space, season, colour palette and event atmosphere.
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Rentals
A curated collection of tableware, cutlery, glassware and decorative pieces, available with or without our planning services.
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Stationery
Invitations, menus, place cards, seating plans and other printed details designed to become part of the wider event concept.
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Destination
Weddings
Planning and local coordination for couples who want to celebrate away from home, without managing everything from a distance.
Vivid Planner
The next chapter
The work behind
the beautiful.
Beyond the beautiful details lies a business built on expertise, precision and the ability to make everything work.
Created by the founder of Vivid Events, this three-day course explores the real work behind a seamless wedding, from the first enquiry to budgets, suppliers, production and wedding-day coordination.
- Duration
- 3 days
- Group size
- 12 participants
- Format
- In person
Behind every seamless event
Learned on the ground.
Shared with you.
Before building Vivid, Giulia learned the industry hands-on: carrying equipment, setting up décor, driving the van and working through long production days.
Vivid Planner brings those lessons, systems and practical decisions into the classroom to help you anticipate challenges and approach every event with a professional mindset.
What you will learn
From the first brief
to the final detail.
Nine connected topics. One practical approach to the work behind the result.
The Client Journey
Handle enquiries, qualify potential clients, lead discovery meetings and build a professional relationship with clear expectations from the first conversation.
Services, Pricing & Proposals
Structure your services, calculate fees, build proposals and approach negotiations and the commercial side of planning with clarity.
Planning Systems & Budgets
Work with planning calendars, master checklists, budget trackers, payment schedules and documentation that keep tasks, deadlines and decisions under control.
Venues & Vendor Management
Assess venues, compare supplier proposals, coordinate teams and identify logistical considerations before they become problems.
Concept & Guest Experience
Translate a couple’s vision into a cohesive experience, connecting creative direction, event flow, functionality and the guest journey.
Production & Event Logistics
Plan venue access, loading schedules, setup, transport, technical requirements, supplier coordination and breakdown.
Wedding Day Coordination
Build a detailed run of show, communicate with suppliers, assign responsibilities and keep the moving parts of a wedding day on schedule.
Crisis Management
Practise assessing unexpected situations, prioritising actions, communicating clearly and preparing alternative solutions calmly and professionally.
Building Your Planning Business
Explore positioning, service structure, portfolio development, marketing, client acquisition, supplier relationships and the finances behind a sustainable business.
More than theory
Real scenarios.
Tools to take with you.
Apply what you learn through exercises and a final planning project, from the client brief to the wedding-day timeline.
- Three days of in-person learning with Vivid Planner
- Vivid Planner Workbook and editable planning toolkit
- Hands-on exercises, real-world scenarios and a final project with feedback
- Lunch, coffee breaks and a curated goodie bag
- Access to the Vivid Planner community
- A follow-up online session after the program
A small group. A practical approach.
For your next step
in planning.
For aspiring wedding planners, event professionals expanding into planning, and those already organising weddings who want clearer systems.
You do not need a business or an established portfolio, just curiosity, commitment and a genuine interest in the profession. With only 12 participants, there is room for questions, direct interaction and meaningful feedback.
This is not a course about planning your own wedding. It is about the profession behind other people’s weddings.
Vivid Planner
Ready for your
first step?
Register your interest
This does not reserve a place or commit you to payment. Privacy notice.
Selected occasions
Made to be
remembered.
From intimate dinners to multi-day celebrations, Vivid brings an editorial eye to every gathering.
See more occasionsThe people behind Vivid
A small team
with a big care.
Founder & Creative Director
Giulia
With a calm presence and a clear creative point of view, Giulia leads every Vivid project from first conversation to final detail.
Roxi
Cheerful, organised and attentive to detail, Roxi brings positive energy and heart to every event. She thrives on new challenges, turning creative ideas into thoughtful moments that bring people joy.
Our extended team is shaped around each event, bringing together trusted planners, floral designers and production partners.
Let’s begin
Let’s make
something vivid.
Tell us a little about what you are planning. We’ll begin with a conversation, preferably over coffee.
Start a conversation